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2B Advice PrIME

Data Privacy Software

Leading Data Privacy Management Software Since 2003

Designed by data privacy experts for privacy experts, 2B Advice PrIME is a web-based data privacy software & management solution that consolidates all the elements of an effective data protection & privacy program into one, streamlined system.

2B Advice PrIME leads the way in cloud-based compliance and data privacy management software with a rich set of features and tools that makes managing your privacy program simple and efficient. From documenting data flows to training your staff, from performing privacy impact assessments to running privacy audits, 2B Advice PrIME makes everything a snap.

Learn More About 2B Advice PrIME Data Privacy Software

See how we can help your company with data protection & privacy. 

Overview of Our Most Valuable Features

Data Flows Privacy Activities Document Data Privacy Controls Custom Privacy Report & Form Templates Privacy Software Benchmarks Privacy Software Collaboration Trainings Privacy Software Compliance Privacy Software Audits Data Privacy Statement Generator Workflows Consent Manager Data Subject Request Forms Cookie Consent Plugin Data Subject Rights

Document Data Flows and Privacy Activities

Map personal data and its flow

Simply follow the process-by-process forms and see your personal data and privacy activity map appear. Link individual data processes directly to corporate policies to track compliance as well.

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Document Data Privacy Controls

Struggling To Manage And Document Your Data Privacy Controls?

2B Advice PrIME gives you the tools you need to implement and manage all aspects of your data privacy and security program by providing a simple, integrated system.

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Custom Privacy Report & Form Templates

Easily Generate And Customize Privacy Reports And Forms

Once you've documented your environment, 2B Advice PrIME pulls together relevant elements, including your corporate identity and logo requirements and compiles a detailed, professional document that you can edit before filing.

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Compare Measures to Benchmark

Use Our Database Of Privacy Measures To See How Well Your Program Stacks Up

track your improvement over time. Log and easily access proof that all required privacy measures have been completed.

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Communicate and Collaborate With Your Data Privacy Team

Communicate Directly With Your Data Privacy Team Members:

Using the 2B Advice PrIME communication center and user management features. Track the progress of reports and audits and receive notifications when these are completed.

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Custom Privacy Awareness Training

Implement And Grow A Total Privacy Awareness Training Program Throughout Your Organization

With 2B Advice PrIME, privacy officers and managers can develop and execute first-class privacy awareness training programs to further elevate privacy and security knowledge.

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Manage Your Data Privacy Compliance

Implement And Manage The Data Privacy And Security Requirements

2B Advice PrIME will help you to implement and manage the data privacy and security requirements of regulatory, national and international standards.

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Run Your Own Data Privacy Audit (Internal/External)

Conduct comprehensive data privacy with built-in audit catalogs.

Focus either on a single division or data flow within your organization or on your organization as a whole. You can define, create, run, score, report and evaluate your data privacy.

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Data Privacy Statement Generator

Quickly and easily generate compliant data privacy statements.

Follow the wizard to generate privacy policies appropriate to your business. Route for review, then place the code on your site.

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Workflows

Advanced workflow capabilities include multi-level workflows and automation.

Predefined Workflows can be set for serial as well as parallel processing. Workflows can be used to improve the speed and accuracy in defining measures and tasks, assigning measures to others, approvals, rejections, scheduling, and tracking.

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Consent Manager

Manage legally required opt-in/opt-out functionality and associated attributes with 2B Advice PrIME Consent Manager.

Attributes of consent from the consenting party are captured with audit trail. REST API supports integration with relevant systems such as tag management.

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Data Subject Request Forms

Data Subject Request Forms ensure auditable tracking and timely response to each request.

For data processors and data controllers, there are specific record-keeping requirements around the time to respond, the ability to request an extension, the requirement to validate the identity, and securely transmitting the response to the individual.

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Cookie Consent Plugin & SaaS Solution

Manage Your GDPR / CCPA Compliance Cookie Consent

The Cookie Consent Management Dashboard allows you to configure and tailor your cookie consents on different websites and even subdomains. It's an SaaS tool that always stays updated according to GDPR/CCPA regulations such as as of May 2021.

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Manage Data Subject Rights (DSAR)

Under a growing number of privacy regulations allows consumers to exercise rights such as data subject access requests (DSAR).

Being able to process all types of data subject requests promptly and appropriately is important because an omitted, delayed or incomplete disclosure is subject to fines. 2B Advice offers an end-to-end automated process with workflows and a countdown clock to handle requests efficiently and within compliance of the law.

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DSR Response

Ensure timely and complete response to data subject requests with robust ticketing and countdown process.

2B Advice PrIME Features
The system automatically creates an audit trail of all communication and ensures timely completion of request including a countdown timer for legal timeline compliance.

REST API

2B Advice PrIME REST API has a full set of functionalities for synchronizing data between 2B Advice PrIME and other systems including tag managers, CRM, ERP and more.

2B Advice PrIME Features
With the REST API interface, 2B Advice PrIME applications can synchronize data with other systems to:
a) Integrate with 2B Advice PrIME without requiring third party or custom middleware.
b) Authenticate using the organization’s required protocol.
c) Utilize detailed documentation, sample code and a test environment.

Website Analyzer

Data privacy laws such as the GDPR and the planned ePrivacy Regulation requires that website users provide informed consent before any files are stored on their computer or other devices.

2B Advice PrIME Features
The 2B Advice PrIME website analyzer scans URLS for your website for cookies and all existing cookies are compared with our database. All known cookies are listed in 2B Advice PrIME with their attributes for runtime, purpose, publisher, etc. and a report is generated automatically.

Unknown/custom cookies are also listed for manual update of information in the database. Reports can be scheduled to run automatically each month to keep your website up to date and in compliance.

Once you know what cookies are on your website, the 2B Advice PrIME website analyzer works hand in hand with our cookie policy generator.

2B Advice PrIME Benchmark

Use our database of privacy measures to see how well your program stacks up against common privacy practices and track your improvement over time.

2B Advice PrIME Features
With 2B Advice PrIME Benchmark, you can determine which privacy measures you need to have in place (based on the privacy measure database) and track your alignment with this benchmark over time. Generate graphical overviews of this progression or view a more detailed list that shows exactly when each privacy measure went into place and how it affected your performance (as compared to the benchmark).

Register of Procedures

Create a detailed map that tracks all of the privacy activities in your organization, helping you to identify and resolve vulnerabilities to or even causes of breaches.

2B Advice PrIME Features
The register of procedures is capable of tracking all privacy-related activities and responsible persons throughout multiple offices and subsidiaries. Having a clear and complete picture of your privacy program at all times makes privacy management a snap.

Technical & Organizational Measures (TOMs)

Use 2B Advice PrIME to document, manage and audit technical and organizational measures (TOMs).

2B Advice PrIME Features
Use this feature to keep track of the privacy-related TOMs throughout your organization and audit them against built-in best practice catalogs. 2B Advice PrIME also enables you to create custom TOM catalogs to accommodate requirements unique to your organization.

Policy Management

Upload and manage company policies regarding privacy. Track how they relate to each department and who is responsible for ensuring compliance.

2B Advice PrIME Features
A dynamic database captures your policies and links them to data types, retention periods, data procedures, information processing systems, third party processors and responsible managers. Enter your policy information once and track its application throughout your organization.

Privacy Impact Assessment

Our privacy software documents all of the details required to check and assess a procedure in the context of the register of procedures.

2B Advice PrIME Features
Among other things, the results of the checks can be noted in accordance with reporting, notification and prior checking obligations for each procedure.
The software makes it possible to save the results of legal admissibility checks in the form of Word, PDF, RTF or Excel files for every procedure. Impact assessment can be carried out for every procedure and reports can be saved along with the respective procedure.

Web Based Trainings

Raising the awareness of staff is a central, statutory requirement of data privacy.

Web Based Trainings
With the web-based training platform from 2B Advice PrIME, you can offer customized data privacy training and reach your staff in a simple and convenient way.
Tests are also carried out to ensure that the material has been assimilated.

Comprehensive training platform
Our training module has more to offer than slides and certificates of participation. With the 2B Advice PrIME training platform, you can send out invitations to participate in the courses to your staff by e-mail, manage the list of participants and supervise how the courses are conducted.

Templates
We provide you with carefully designed templates. You decide which materials are included in the training courses. In developing the templates, we have paid particular attention to providing opportunities for interaction and an engaging dialogue format. The participants are able to identify with the characters portrayed.

Open course format
You can adopt, adapt and add to all of the materials in the training courses. This applies both to corporate design and to our suggestions for data privacy policy statements, legal notices and contact details.

Comprehension tests
The German Federal Data Privacy Act requires proof that participants have participated in a training course that they have actually understood. The learning platform provides you with multiple choice tests for this purpose. These are assessed automatically. You decide whether you want to record detailed results or simply whether employees have passed or failed.

Hosting
In order to make it possible for your staff to access the course wherever they are and at any time of day, we host the training platform for you. Corporate clients can also host the platform locally, with no additional license fees.

Conducting the training course using pseudonyms
Conducting the course does not raise any concerns in terms of data privacy legislation. Although the course is conducted under pseudonyms, authentication of the individual member of staff is ensured. Only the staff member can access his or her individual course.

No installation required
The learning platform runs entirely on the web. Software installation on your computer is not required – and that is generally the case with 2B Advice PrIME.

No additional costs
Unrestricted use of the training platform is included in the service pack. You will not incur any additional costs.

Organizational and Client Structure

2B Advice PrIME has multi-client capability throughout and the privacy software maps your organizational structure in its entirety. You can recognize individual clients as those carrying out procedures at a glance.

2B Advice PrIME Features
2B Advice PrIME flexibility and functionality for all users means that you can manage multiple business units or multiple clients, easily and efficiently.

Multiple Languages

The standard version of the privacy software supports English, German, French, Italian, Slovakian, Dutch (on request), Spanish under way.

2B Advice PrIME Features
2B Advice PrIME has a flexible language capability that makes it easy to use in any setting. There is full language support on the content level in the browser language of the user. Run an assessment in English, get it answered in French and send the report in any language you like. Easy.

Reporting Procedures Over the Intranet

The register of procedures must always be kept up-to-date. Notification of developments in or changes to procedures must be sent to the data privacy officer without delay.

Requirements
Meeting this requirement in your day-to-day work is an enormous challenge. Our privacy software 2B Advice PrIME also makes your work easier for you.
Using SaaS-based 2B Advice PrIME, individual departments may send notifications about procedures directly through a website integrated into the Intranet. You determine whether a notification is recorded as a procedure or not. If so, 2B Advice PrIME saves the data automatically.

2B Advice PrIME as SaaS

Syncfree

2B Advice PrIME does not require synchronization: all devices (laptops, smartphones, tablets) always will be able to access the latest information.

Every OS

2B Advice PrIME is accessible from any operating system, complies with the latest 2021 web standards, and is compatible with Chrome, Firefox, Edge, Explorer, and Safari

No Maintenance

Cloud computing reduces IT costs and simplifies data access. With 2B Advice PrIME you always have the full overview of your costs.

High Security

2B Advice Prime features state-of-the-art security features and undergoes regular audits, including audits according to ISO 27001.

Made in Germany
MADE IN GERMANY

Our software was developed according to German data protection guidelines.

Since 2003
SINCE 2003

We are one of the providers with the longest experience in the market.

International Team
INTERNATIONAL TEAM

Our data protection expertise is transnational and we work internationally.

Pricing

Transparent pricing! No surprises. Our platform scales with you as your program matures.

BRONZE

Small Businesses
$ 120 Monthly
  • Entry level solution
  • 1 User
  • 10 Clients*
  • Cookie Banner (1 domain)
  • Web Analyzer (1 domain)
  • Policy Statement Generator (1 domain)
  • Custom Report Template
  • Questionnaires with over 2,000 test questions on data protection
  • Legal texts and the comprehensive practice manual are both fully searchable
  • Training
  • Offline processing only

SILVER

Growing Businesses
$ 500 Monthly
  • All features in Bronze plus:
  • 5 Users
  • Online processing (surveys, assessments, etc.)
  • Cookie Banner (1 domain per client)
  • Web Analyzer (1 domain per client)
  • Policy Statement Generator (1 domain per client)
  • Custom Report Template
  • Rights and Roles
  • PPP Portal
  • Benchmark

GOLD

Large Businesses
$ 1,500 Monthly
  • All features in Silver plus:
  • Unlimited Users
  • Additional Domains
  • Cookie Banner (50 domains)
  • Web Analyzer (50 domains)
  • Policy Statement Generator (50 domains)
  • Individual Reports
Popular

PLATINUM

Large Enterprise
Contact For An Estimate
  • Need additional clients? Contact us for quote.

*Additional clients (customers or separate business entities) may be purchased separately

Self-hosted on-premises options available. Contacts us for more information.

POWERFUL Data Privacy & Data Privacy Software

 

2B Advice PrIME is a powerful and dependable data protection software solution that you can trust. This data privacy management software was engineered to provide consistent, dependable performance no matter the size of your documentation, reporting, auditing or evaluation needs. It lets you manage your program without having to worry about resources. Whether you perform one audit per year or hundreds per month, 2B Advice PrIME is powerful enough for any organization.

Multifunctional

2B Advice PrIME’s variety of features gives you endless options to streamline your management duties. Whether you use it to run audits, train employees, document data flows, document policies and procedures, generate reports, or manage your compliance, 2B Advice PrIME is a system that will work for you.

Customizable

Define and develop your own audit catalogs. Use them over and over. Or, pick and choose questions from 2B Advice PrIME’s current audits to create your own audit catalog. For best use, use the recommended controls that have been expertly prepared by 2B Advice PrIME’s team of privacy lawyers and technologists.

Encrypted

2B Advice PrIME’s encrypted database ensures your audit results and reports are securely stored. Database backups are also encrypted and will further secure your documentation and reporting operations, and 2B Advice PrIME’s rights management tool allows you to designate which users have access to encrypted information.

Prove ROI

Prove your program’s ROI by demonstrating its effectiveness in full color. Easily print and compare audit results that graphically display your progress. Generate comprehensive measure reports to prove data privacy and security. Track your progress year-over-year to better inform your budget and planning efforts.

Location, Location, Location

No matter your location, 2B Advice PrIME’s implementation allows you to log in and perform any of your documentation, auditing, reporting and management activities. Constant access ensures you stay on top of your privacy compliance, reporting and management obligations.

 

Download 2B Advice PrIME for Free now

All Data Privacy Software Features in a Nutshell

Frequently Asked Questions About Data Privacy Software

Data privacy software is the foundational element of the privacy management toolkit that helps organizations to comply with privacy regulations such as the GDPR and other privacy laws around the world. Data privacy software helps organizations conduct privacy impact assessments, facilitate compliance documentation such as the records of processing activities (RoPAs), manage consent and opt-in, manage subject access rights requests, and check processing activities against privacy regulation requirements.

Data protection software is a rapidly growing category of compliance management tools that enables enterprises to automate the management of their data protection compliance programs to meet the requirements of the GDPR or other regional or state requirements such as the California Consumer Privacy Act (CCPA).

The growing complexity of supporting multiple requirements sets the stage for robust and flexible data protection software platforms that remove the tedious, manual tasks of tracking, auditing, follow up and reporting from already overwhelmed HR, IT, privacy, security, and legal professionals.

The software used for the day to day management of privacy programs that facilitate compliance with privacy and data protection regulations around the world may be referred to by several different names, including privacy management software, data privacy management software, data privacy software, or data protection software. Often in the United States, the term “privacy” is used whereas the phrase “data protection” is used more often in European countries under the General Data Protection Regulation, or GDPR. You may even see such software referred to as GDPR software.
As described above, what term is used to describe data protection software is likely to be terminated by what region you live in and whether “privacy” is used versus “data protection”. In general, each of the terms for data protection software describe a software platform designed to help with compliance of privacy regulations.
In order to manage data privacy in accordance to the requirements of the GDPR and other privacy regulations that are based on the GDPR, organizations conduct privacy impact assessments (DPIA), facilitate compliance documentation such as the records of processing activities (RoPAs), manage cookie consent and opt-in preferences, manage data subject access rights (DSAR) requests within the required timeframes, and check processing activities against privacy regulation requirements. Companies should also conduct third party vendor surveys and may perform internal training to create employee awareness of data protection best practices. A key aspect of managing data privacy includes keeping policy notices and cookie policies up to date and refreshed on the website.
Data privacy, or information privacy, is the aspect of IT that deals with the ability an individual or consumer has to determine what personal data in a computer system can be shared with third parties.
Privacy risk is the potential loss of control over personal information, or PII. These risks may include web application vulnerabilities, operator-sided data leakage, insufficient data breach response, insufficient deletion of personal data, collection of data not required for the primary purpose, or insecure data transfer.
Data privacy management is the collection of processes and procedures, usually supported by privacy management software, that are followed to ensure compliance of specific privacy regulations.
Data privacy management software is used by organizations or entities to which data privacy regulations apply. Internally, the persons who use data management privacy software day to day may include data protection officers (DPOs), data protection managers, legal counsel, human resources, IT security, marketing or program managers.
The benefits of data privacy management software go beyond the obvious compliance with data protection regulations and the reduced likelihood of fines and penalties for lack of compliance. Many companies find additional benefits that include brand trust, consumer confidence, reduced sales cycles, operational efficiency and mitigating security losses.

In general, it is personal data that is included in data privacy. However, the exact definition of what that includes varies somewhat depending on the regulation.

The GDPR defines information that is protected as “personal data”, which is any information relating to an identified or identifiable natural person, including:

Names
Identification numbers
Location data
Online identifiers
One or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of a natural person.

The CCPA defines information that is protected as “personal information”, which identifies, relates to, describes, is capable of being associated with, or may reasonably be linked, directly or indirectly, with a particular consumer or household. This can include such specifics as physically identifiable traits, online activity or geolocation.

Data privacy management software is distinct in its focus on data privacy systems and regulations specifically, while governance, risk & compliance software is less specialized and covers a broader use of data across the organization. Underpinning both is data governance which is the management of the quality and integrity of data across an organization. Properly managed and governed data can support all the organization’s business functions, including data privacy management.
Data privacy management products may vary in costs from free, for a standalone plugin that covers a single aspect of requirements such as a free cookie consent plugin for a small website, or for more robust, integrated privacy management solutions, costs may range from as little as a hundred dollars to a thousand or more dollars per month depending on the number of users, domains, and functionality desired.
At the core of the GDPR are key principles relating to processing of personal data (Art 5), lawfulness of processing (Art 6 and 7), as well as processing of special categories (Art 9, 10). The principles require much more than a simple spreadsheet in order to document and track over time. Data is always in motion across multiple customer and vendor interactions that can take place on a daily occurrence. Trying to support the GDPR and data protection compliance activities can be best facilitated with data protection management software that has been purpose-built for this activity.
The GDPR established the concept of a Data Protection Officer (DPO) in the EU. Contrary to popular belief, the basis of legal obligation to appoint a Data Protection Officer is not the size of the company but the core processing activities which are defined as those essential to achieving the company’s goals. The DPO role is to oversee the data protection compliance process and to serve as a liaison with data protection authorities. It has been demonstrated that being able to demonstrate to data protection authorities the details of your audit and data protection program in place can mitigate the severity of penalties and fines. The best way to provide a cohesive demonstration of the adherence to the principles of privacy compliance is through privacy impact assessments, benchmarks, reports, and documented training utilizing a data protection software platform.

10 Best Features in Data Privacy Software

If you are looking for a data protection software company, you will want to be sure it suits your needs, and is flexible enough to adapt to multiple regulations, and easy enough that many internal stakeholders may use it. Data protection software is useful for HR for training, for marketing to maintain their privacy statements and cookie banners on websites, for IT to assess and survey third party vendors, as well as the traditional security and legal privacy experts. A true privacy program will touch on any function in the company that handles employee or customer data.

Below are the 10 best features to look for when looking for data protection software for your company.

  1. Tools for Data Protection Officers
    Ensure that your DPO has the tools they need for measuring, monitoring, and reporting out to management and data protection authorities.
  2. Data Protection Impact Assessments (DPIA) and Auditing
    DPIA is at the heart of any privacy program and this is a feature found in most software.
  3. Risk Scores
    Privacy and security professionals will want to understand their risk thresholds for each type of data processing activity. Look for software that lets you monitor improvements over time.
  4. Third Party Vendor Assessments
    Companies can be working with dozens of third party vendors, with new ones coming on board continuously. Look for software that as an integrated vendor management and survey tool so you can easily send online surveys that are integrated with the main platform to save time with manually managing a separate platform.
  5. Integrated DSAR Tracking and Countdown Clock
    Many companies struggle with completing a data subject request within the legally required timelines. Look for integrated tracking and alerts so that internal constituents can complete requests on time.
  6. Benchmarking
    If you would like to know how your company is managing privacy compliance compared to peers, look for SaaS privacy tools with integrated benchmarking capabilities.
  7. Time-Saving Wizards and Workflows
    Managing privacy is time consuming and highly detailed. Wizards and Workflows can save time for privacy-novices as well as experts.
  8. Templates
    Save time by reusing templates and catalogues. Add the ability to share and reuse templates to your checklist.
  9. Tools for your Webmaster and Marketing Teams
    Your website is one of your primary faces to your consumers and to be compliant with GDPR and many other new regulation, you need to have updated privacy statements and appropriate cookie notifications as well as consent management. Integrated privacy statement generators can save time in managing legal review, and keeping policies up to date.
  10. Training Tools
    A strong educational program is the foundation for a culture of privacy and ongoing privacy program. Built-in training tools not only can keep employees up to date on data protection and security and provide an auditable proof of compliance efforts.
    Most vendors will offer a data protection software free trial or a free single user license download so that you may determine what is a best fit for your company data protection compliance needs.
Questions? Contact Us Today! SEND MESSAGE or call +1 (858) 366 9750
Gartner Cool Vendor

Privacy consultancy 2B Advice named a "Cool Vendor" by Gartner

IAPP Gold Member

2B Advice is an IAPP corporate Gold member

IHK

2B Advice awarded Grand Prix of the SME 2014 and the Ludwig 2014

Gold Microsoft Partner

2B Advice is a Microsoft Gold-Certified Partner

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2B Advice LLC
7220 Avenida Encinas #208
Carlsbad, California, USA

Tel: +1 (858) 366 9750
Email:
sandiego@2b-advice.com