Creating a privacy policy for your website is important to do, particularly if any of your customers or visitors are from countries with privacy regulations, such as the EU and the GDPR. If you have a website, you are interacting with visitor data in some way. Your privacy policy is a statement that discloses all of the ways that your website collects, uses, and manages the data of your website visitors. Because it is a document that must be compliant with local or federal data protection or privacy regulations, it can be helpful to have your privacy legal counsel draft or review it, particularly if your company collects or manages a large amount of personal information or has users in other countries where other privacy regulations or laws may apply.

If you don’t wish to use your legal counsel to draft your policy, you may draft your own or you may do so or use a privacy policy generator.

At the very most basic, your privacy policy must include:

– Site / application owner name and contact
– Types of data being collected, how, and why
– How you share data with third parties
– How to opt out of data collection
– Disclosure of your process for notifying users of changes and updates to your policy
– Effective date of the policy

Depending on state or regional laws, you may need to include other details.

Writing and continuously maintaining a privacy policy for your website can be time-consuming and expensive, particularly when you utilize your privacy experts and outside legal counsels. But since a privacy policy page is mandated by law in many countries, it’s important to have one that’s fully compliant to the letter of the law.

To save time and effort, it has become popular to utilize a privacy policy generator. Knowing what is the best privacy policy generator for your website and company takes some analysis. An accurate and up-to-date privacy policy is an essential part of the public face of your company that’s critical to building trust and confidence that you are handling your customers’ data with care.

Here are some questions to ask when choosing the best privacy policy generator for your company:
– Do you collect personal information?
– Does your company process a large volume of sensitive data?
– Do you require customized branding (or will you be fine with showing the logo of another company)?
– Do you work with, or share or sell data to a large number of third-party vendors?
– Do you need to comply with privacy regulations in more than one region or country?
– Do you have a large number of business units or related entities?
– Do you need to route your privacy policy update for internal review and approval?
– Does the app you are considering require you to update each copy of the policy notes across all of your domains?

If you answered “yes” to most of these questions, you need to carefully evaluate your options and look for easy to use privacy policy generators that are integrated into your privacy program, customizable for your brand, and allow easy review and editing by stakeholders. Look for a policy statement generator that automatically updates your website when changes are made to save time cutting and pasting html or code updates.

Many free privacy policy statement generators have limited flexibility and lack the rigor required by laws such as the GDPR, CCPA/CRPA, or CalOPPA.

Unless your regional regulation requires a specific timetable, as does the CCPA with the requirement to update your policies every 12 months, you should review your privacy notice on a regular basis, at least once a year, or more frequently if you are a B2C company in a growth phase, have made an acquisition, launched a new mobile app, or if you’ve changed any third party vendors or processors. In short, if you are making a change that impacts how you are collecting or managing personal information, this could trigger a need to update your privacy notice. 2B Advice makes it easy to keep your policy notices up to date and any changes made in 2B Advice PrIME are automatically pushed to your website.

Though quite often, you will see these used interchangeably, as defined by the International Association of Privacy Professionals (IAPP), a privacy policy is internally focused whereas a privacy notice is externally facing. Your privacy notice should be on your website, mobile app or SaaS software (s) and tells customers, regulators, and other visitors, users, or stakeholders what your organization what personal information it collects and how it’s used. A privacy notice may also be referred to as a privacy statement or a fair processing statement.

2B Advice PrIME also supports the documentation of internal privacy policies. Users can create templates for policies what support processing activities.

The 2B Advice PrIME policy statement generator is designed to deliver the policy notice in the language of the visitor browser.